Ensure the accurate processing of all aspects of Purchase Ledger transactions at departmental level. Set up new supplier accounts, post purchase orders, reconciliation of supplier statements enabling all suppliers to be paid timely.
All processing and organisation of the Purchase Ledger including new supplier set up, posting of purchase ledger transactions.
Scan all purchase invoices and accurately reference them.
Accurate coding of VAT and designated cost types in line with current organisational/departmental structure.
Monitor and Administer finance department email accounts. Reconcile supplier statements monthly and ensure ledgers are accurate.
Liaise and support staff to complete new supplier forms and use the on-line purchase ledger Process authorised cheque requests.
Assist with taking payment from students for trips including updating the on-line system and educational visit logs.
Assist with College enrolment (to include financially specific duties) and other cross college events.
Monitor and respond to internal queries raised on the on-line system Monthly monitoring of the aged creditors balance and address debit balances. Check,code and post the daily takings schedules received from the cashier, learner services.
Monitor and post daily on-line system generated purchase orders.
Liaise with suppliers over all aspects of account management including payment dates, supplier details and copy invoice requests.
Provide support with general administration tasks within the department. Reconcile, monitor and organise reimbursement of petty cash transactions.
Monitor and check departmental cash floats.
To assist other members of the finance team as necessary, providing cover for holiday and sickness, including:- sales ledger processing, LSF bursary processing.
The suitable candidate must hold a level 3 in wither Admin, Customer Service or Finance.
*As a result of the volume of applications we are currently receiving we regret that we may be unable to respond with individual feedback. If we have not contacted, you within two weeks of your application being received then regretfully your application will not be taken forward on this occasion. *
QRS promotes equal rights and is an employment business under The Conduct of Employment Agencies and Employment Businesses Regulations 2003. Work is undertaken on a self-employed basis under contract with QRS. An enhanced Disclosure and Barring Service (DBS) check is required for all QRS assignments. All positions advertised by QRS comply with the Agency Workers Regulations 2010.